BIR launches the Electronic Invoicing/Receipting System (EIS)

Are you ready to digitalize your sales system?

With the pilot date of July 2022, Bureau of Internal Revenue (BIR) was set to implement the Electronic Invoicing/Receipting System (EIS). Launched as part of the compliance with the provision of the Tax Reform Acceleration and Inclusion (TRAIN) law, BIR was mandated to implement the system within five (5) years from the effectivity of the said law. The system includes three portals namely; EIS Taxpayer Portal, EIS Certification Portal and EIS Portal for Revenue Officers.

According to Revenue Regulation 8-2022 issued on June 30, 2022, the following taxpayers are mandated to issue electronic receipts or sales/commercial invoices:

  1. Those engaged in the export of goods and services;
  2. Those engaged in electronic commerce (e-commerce);
  3. Those under the Large Taxpayers Service (LTS).

However, taxpayers who are not required to adhere by the mandate will also be allowed to use EIS in lieu of issuance of manual receipts/invoices.

Taxpayers who will be using the Electronic Invoicing/Receipting System (EIS) are required to comply with the following under the relevant provisions of TRAIN law:

  1. Issuance of e-Receipts/e-invoices to their customers/buyers, in lieu of manual receipts/invoices;
  2. Registration of their Computerized Accounting System (CAS) generating e-receipts/e-invoices and/or Cash Register Machines (CRM)/Point-of-Sales (POS) Systems and Certification of Sales Data Transmission System; and
  3. Transmission of the sales data covered by the e-receipts/e-invoices using their Sales Data Transmission System into the EIS of the Bureau.

All required taxpayers must accomplish the following steps before using the EIS:

  1. Apply for Authority to Adopt Computerized Accounting System (CAS) and/or Permit to Use Cash Register Machine (CRM)/Point-of-Sales (POS) Systems
  2. Develop Sales Data Transmission System based on Standard Application Programming Interface (API) guidelines and apply for EIS Certification (EIS CERT) subject to online verification if they are compliant with BIR Regulations
  3. Enroll to Electronic Invoicing/Receipting System (EIS) for security purposes
  4. Apply for the issuance of Permit to Transmit (PTT) for the transmission of sales data to EIS

Once accomplished, the taxpayers can now report theirs sales to EIS on the day following the issuance of the PTT. The transmission of sales should be done real-time or near real-time provided that it shall be done within three (3) calendar days from the date of transactions. Delayed/late or no transmission of sales data will be punishable by a corresponding penalty. The encrypted sales data should be transmitted on EIS using Java Script Object Notation (JSON) file format. With this, the taxpayers will no longer be required to submit their Summary List of Sales (SLS), however, the Summary List of Purchases and Importation submission requirement shall continue.

Other policies regarding to issuance of receipts or invoices shall continue to apply.

Revenue Regulations No. 8-2022